Best Project Management Tools for Agencies
Featured Tools
Prominent Project Management Tools
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Productive
Productive is an end-to-end platform for agency management. Our tool’s main objective is to provide agencies and service providers with a complete and real-time overview of their business.
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Screendragon
Screendragon is a work management platform designed for marketing, agency and professional services teams. It is a fully integrated solution combining project management, resource management & forecasting, creative proofing, workflow automation, budget management and more. It is used and loved by global brands and agencies like Kellogg’s, BP, TBWA and McCann World Group.
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Bonsai
Bonsai is a unified agency project management tool, simplifying project, client, resource and financial management. Designed to streamline workflows, foster collaboration, keep teams organized and increase agency profitability.
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Synergist
Synergist is an integrated agency and project management system designed for agencies that want to grow intelligently. It's trusted by 1,000s of the UK's top-performing agencies to improve performance and profitability.
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Copper
Copper CRM helps agencies connect with leads, win deals, deliver projects and create repeat clients.
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Runn
Runn is a real-time resource management platform with integrated time tracking and forecasting.
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ClickUp
ClickUp is one of the fastest-growing project management tools built for teams of all sizes. Every type of team can use the same app to plan, organize, and collaborate. The platform offers a robust list of features that includes Gantt charts, boards, mind maps, and tables.
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monday.com
monday.com is a project management tool. One of the many features is a CRM functionality, which allows you to add a CRM board to your project management boards, and manage your prospects in a very visual interface that is not common with other typical CRMs.
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in Project Management Softwares
Zoho Projects
Zoho Projects, a comprehensive online project management software, is designed to plan, track, and manage your projects efficiently, and provide a tailor-made solution for your unique business needs.
$4 - $9 
Resource Guru
Resource Guru is the fast, flexible way to schedule teams and keep projects on track. Get full visibility of team capacity and assign work with confidence. Create complex schedules at speed and boost productivity while avoiding unrealistic workloads.
$4.16 - $10 
PageProof
PageProof® is the number 1 rated online proofing platform - as voted by users. Marketing teams and creative studios use PageProof to gather feedback on creative, documents, video, websites, banners and more. Simple to use and integrated with all of your tools.
$119 - $329 
Ziflow
Ziflow is the enterprise-grade collaborative proofing platform that synchronizes the people, processes, and pace required to create great content at scale. Trusted by brands and agencies worldwide, like Showtime, McCann Worldgroup, AWS, Weber, Specialized and Dupont. Let your content flow, with Ziflow.
$14 - Contact 
Copper
Copper CRM helps agencies connect with leads, win deals, deliver projects and create repeat clients.
$9 - $99 
Ravetree
Ravetree is an agency-specific work management platform that includes project management, billing, and CRM.
$39 - $348 
Screendragon
Screendragon is a work management platform designed for marketing, agency and professional services teams. It is a fully integrated solution combining project management, resource management & forecasting, creative proofing, workflow automation, budget management and more. It is used and loved by global brands and agencies like Kellogg’s, BP, TBWA and McCann World Group.
$20 - Contact Screendragon 
Teamwork.com
Teamwork is a flexible project management tool that helps agencies manage multiple client projects with ease. Use Teamwork to track and visualize project progress, manage team workload and easily collaborate with clients. Trusted by over 6,000 agencies worldwide.
$5.99 - $17.99 
Productive
Productive is an end-to-end platform for agency management. Our tool’s main objective is to provide agencies and service providers with a complete and real-time overview of their business.
$9 - $24 
BugHerd
BugHerd is the world’s simplest online feedback and bug tracking tool for websites, PDFs, images, Figmas and designs. For agencies, it’s the best tool to collect feedback from clients who simply pin comments on a page, just like virtual sticky notes.
$33 - $229 
Synergist
Synergist is an integrated agency and project management system designed for agencies that want to grow intelligently. It's trusted by 1,000s of the UK's top-performing agencies to improve performance and profitability.
£300 - £1600 
Runn
Runn is a real-time resource management platform with integrated time tracking and forecasting.
$0 - $8 Free Listing Tools
in Project Management Tools
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Rock
Rock is an all-in-one team productivity app that combines messaging with tasks, notes, files and meetings.
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Bonsai
Bonsai is a unified agency project management tool, simplifying project, client, resource and financial management. Designed to streamline workflows, foster collaboration, keep teams organized and increase agency profitability.
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Ayanza
Ayanza is an AI management software focused on team health, workflow, and success. It has a straightforward user interface with many templates for project management and a newsfeed board with chat features where you can get updated in the form of social media to help you keep in touch with your teammates.
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ProofHub
ProofHub is a top-rated, all-in-one project management and team collaboration software designed to help businesses and teams plan, execute, and track both simple and complex projects at every stage - from one easy-to-use, highly functional platform.
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Simple Admation
Admation is cloud based approval workflow management software for brands and ad agencies. Streamline your approval workflow with a project management tool that enables you to manage and track all of your reviews and approvals from one central hub.
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Workamajig
Workamajig is the only marketing tool built specifically for creatives to successfully manage all of their projects & tasks. Their marketing software includes PM, CRM, resource & task management, plus billing & accounting features to manage all projects within one tool.
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HubSpot Marketing Hub
With Hubspot Marketing Hub, all your marketing and SEO tools and data are on one easy-to-use, powerful platform. You’ll save valuable time and get all the context you need to provide a personalized experience that attracts and converts the right customers at scale.
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CROOW
CROOW is an innovative project management platform designed to achieve better business results. Our mission is to unify business leaders, project managers, and creatives into high performing teams for easy, fun & profitable work.
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Service Provider Pro
Service Provider Pro is the all-in-one solution to get your agency’s operations under control. Because it’s hard to grow when your CRM, invoicing, projects, and messaging are siloed in different apps. SPP.co brings all the core functionality of your agency under one roof – clients get one place to log in, your team always knows …
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Monitask
Agency Time Tracking Software with Proof-of-Work and Employee Monitoring Features.
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Celoxis
Celoxis is world's leading project management & PPM software. Celoxis is deployed by more than 2000+ customers globally, from mid-sized enterprises to Fortune 100 companies, across industry verticals.
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ClickUp
ClickUp is one of the fastest-growing project management tools built for teams of all sizes. Every type of team can use the same app to plan, organize, and collaborate. The platform offers a robust list of features that includes Gantt charts, boards, mind maps, and tables.
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Planable
Planable is a social media collaboration tool that helps teams do away with clunky social media processes by streamlining everything content-related, from planning, scheduling, publishing posts to collaboration and approval.
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Miro
Miro is the online collaborative whiteboard platform for creative and strategic minds to brainstorm, collaborate and create everything they need for success, from customer journey maps to personas, mood boards, project management, wire-framing and more.
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TimeHero
Schedule, manage and automate work from daily tasks, projects and calendar events all in one place with TimeHero.
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Omnistrat
Omnistrat makes strategic planning and execution simple and social, with everyone on the same page, driving their decisions daily, and dramatically improving your organization's ability to achieve goals.
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Workstack
Workstack is an online project management solution that makes team scheduling easy. The powerful drag and drop calendar makes it easy to manage your projects across your entire team.
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VOGSY
Plan, track and optimize your clients, deals, projects, resources and revenue all within the comforts of the Google Interface you know and trust.
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Podio
Podio by Citrix lets you get work done with your co-workers and clients on a social work platform that you make your own.
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Goals
Set goals, plan strategies, get involved with your team and achieve big results. Manage the future with their goal management software.
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Leantime
They’ve taken the fundamentals of lean, agile, and design thinking and housed them into a single platform to readily simplify both your business development and project management processes.
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Copper Project
Copper Project revolutionizes project management, offering intuitive client, project, and task views, custom project reports, Gantt, file management, timesheets and other features.
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Clubhouse
Clubhouse is the first project management platform for software development that brings everyone on every team together to build better products.
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Taiga
Taiga is a project management platform for everyone looking for an intuitive, quick and beautiful tool that makes work truly enjoyable. Features include backlog, sprint planning, burn down chart, Kanban board, issue tracking and more.
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Flow
Flow brings together your tasks, projects, timelines, and conversations, and integrates with your favourite tools, to help you achieve more.
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SquidHub
SquidHub is a collaboration app for teams who want an intuitive tool, a superior overview and an efficient way to collaborate internally as well as with clients.
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MeisterTask
MeisterTask is an intuitive multi-platform collaboration tool that raises the standard in efficient task management. Teams can organize and manage tasks in a beautifully designed, customizable environment that perfectly adapts to their needs.
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Samepage
Samepage is helping teams of all sizes manage projects and get more done in a single easy-to-use collaborative workspace.
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Taskworld
Taskworld is a project management platform that makes it easy to scale your organization. You can start scaling the execution capabilities of your organization by increasing productivity, engagement & satisfaction by using Taskworld.
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Hygger
Hygger is a simple, flexible, cost-effective solution to take your team collaboration to the next level. From managing tasks to reporting, time and progress tracking, Hygger has everything a team may need to move the project forward.
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Aha!
Aha! is the complete roadmap software. They help numerous companies and users create strategic plans during their journey.
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Pulse.red
Red.pulse provides a clear project overview helping you to monitor your company's health and make fast decisions. You will see if the project has gone over the timing budget at any stage.
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Bloomup
With Bloomup, you can therefore follow the progress of your projects more easily and organise the work with your team.
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Nifty
Nifty is one collaborative workspace to plan your projects, collaborate with your team & stakeholders, and automate your progress reporting.
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Ora
Ora is an all-in-one real-time workspace for teams. It has everything your team might need to be productive. Task management, kanban, time tracking, chat, reports on projects and team productivity.
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Zistemo
Their mission is to deliver the smartest, safest and painless cloud business tools so that their clients don’t waste time on tasks that are not part of their core business.
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Backlog
Backlog meets all your project management needs with features such as version control, task management and more. They make your team's daily tasks easier.
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FreedCamp
FreedCamp offers a user-friendly online Project Management solutions for managing any type of project. The platform contains one of the most comprehensive feature sets on the market while allowing you to only install the ones your team really needs.
How to Choose the Best Project Management Tools?
Running a successful business demands that you balance and manage workflows. It requires planning projects, organizing work, distributing tasks, etc. However, effective project management excel revolves primarily on scheduling, time management, and communication in order to ensure the fullest collaboration among all team members.
Project management assures that resources and budgets are appropriately managed. And since you will have a proper plan for executing the strategic goals of your business, everyone will be on the same page. Moreover, you will be able to establish realistic expectations of what can be delivered and when. With the proper insights and management skills, projects can be accomplished within deadlines and remain within budget.
The key is to set achievable deadlines that allow team members to work productively with each other. But with an endless list of short-term and long-term projects, keeping everything organized can be challenging. Project management tools and techniques can help easily establish a hierarchy of tasks, facilitate seamless team workflows, share documents and information, track progress, and much more. Some of the tools offer project management tools free, you may give it a try. Then if it fulfils your needs with project management tools examples, you can become a paying customer. If it doesn’t you can have a look at other options in the project management tools list.
Project management software tools can, therefore, significantly improve leadership qualities. More importantly, it allows you to boost productivity, save time and resources, and increase profit. But that is only possible if you select the right platform.
With the sheer number of options available in the market, it can be confusing to find the right one for your business. And since there is no one-size-fits-all solution, it means you will need to do your research before investing in particular software. Here are essential features that you should consider first and foremost.
Key Criteria to Evaluate Project Management Tools
Pricing Policy
Software costs vary from provider to provider. But you want to invest in one that can help you achieve long-term savings. Most platforms offer various monthly subscription or annual payment options. However, it’s not only the price per user that you should think about. Consider implementation and adoption costs as well.
Customer Service
The best tools are backed by a dedicated customer support team. Not only should they help you get onboard quickly by walking you through the step-by-step process, but they should also offer unlimited support at all times. So a 24/7 live chat feature can help keep your team productive. Check the typical response time of the support team, as well as, if they are available during off-hours and weekends.
Integration
For a project to succeed, work needs to be done on time and within budget. But for a better quality outcome, tools and techniques should streamline and automate tasks across all platforms. Search for project management software with a robust API so your team can connect and integrate well with other applications.
Benefits
With responsibilities spread out far and wide, you need to be aware of the benefits that a project marketing tool can bring to the table. By centralizing all project-related activities, work processes can be more organized. This would assist you in better planning and scheduling, streamlining and automating tasks, resource allocation, tracking progress, team collaboration, document management, etc.
Accountability
A project management tool should be reliant as well as efficient. So the platform should function properly, provide the desired solution, and manage data security. Talking to other project managers in your industry, checking recommendations on industry websites, and reading software reviews can assist you in making an informed decision.
Scope of Project Management Tools
While some tools offer multiple solutions, decide on one that provides the key features you need. So based on the complexity of your projects, you need a tool that gets targeted results. It can help with the management of tasks, resources, budget, data as well as file sharing, real-time reporting, team collaboration, communication, scheduling, planning, etc.
The best project management tools for digital marketing agencies depend on the agency’s size, team workflows, and client requirements. Popular options include Productive, known for its intuitive interface and robust task-tracking features, and Asana, which offers flexible Kanban boards ideal for campaign visualization.
Larger digital marketing agencies may benefit from Monday.com, which excels in cross-departmental collaboration, or ClickUp, known for its all-in-one approach that includes time tracking, task dependencies, and document sharing. For agencies that prioritize integrations, tools like Wrike and Basecamp offer seamless connectivity with CRMs, marketing analytics tools, and design tools in order to make them invaluable for streamlining operations.
Transitioning from spreadsheets to project management tools requires a strategic approach.
Project management tools for agencies enhance client communication by offering transparency and centralized information sharing. Many tools, like Asana or Wrike, allow agencies to create client-facing dashboards where progress, deadlines, and deliverables are clearly outlined.
Features such as real-time updates, shared calendars, and file sharing eliminate the need for back-and-forth emails. Tools with messaging functions, such as Slack integrations within ClickUp, enable instant communication and faster decision-making. Additionally, some platforms allow agencies to grant clients restricted access to ensure they can view relevant details without compromising internal operations.
Digital marketing agencies should prioritize tools that include features such as:
Yes, both Google and Microsoft offer project management tools. Google Workspace includes Google Sheets and Google Tasks, which can function as basic project management tools. For more advanced needs, Google integrates with tools like Asana and Trello through its ecosystem.
Microsoft’s Planner and Microsoft Project cater to varying project management needs. Microsoft Planner is a lightweight tool with Kanban boards, ideal for smaller teams, while Microsoft Project provides enterprise-grade planning and resource management features. Both integrate seamlessly with Microsoft Teams and provide enhanced collaboration.
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