Personal Assistant to CEO

Description:

Department: Head Office | Number Of Positions: 1

We are looking for an energetic Executive Assistant to the CEO to join our growing team at Vindicta® Digital Marketing Agency.

You will be working at our head office in Belfast, Northern Ireland. You will work directly for our CEO.

The Personal Assistant will be working directly for the CEO.

• They will be required to take minutes, produce reports and assist with daily ad-hoc administration tasks. The PA will organise and make travel arrangements and monitor and respond to incoming mail and emails
• The PA will assist with social media scheduling and communicating between the CEO and other members of the team/different departments
• The PA will assist with organising shoots/productions for the creative team as well as communicating with clients referencing on-going projects
• Travel MAY be required
• The right person for the role will have a proven track record of working as an assistant to senior management within a fast-paced environment
• They will have experience taking minutes and excellent IT skills. An interest in digital and marketing is essential
• The PA should be available for an immediate start and have excellent attention to detail
• They will be required to be available for work 3 days minimum per week and will be required to work within the head office (Belfast, Northern Ireland)

Duties:

• Organizing CEO’s Daily Schedule: Coordinate meetings, appointments, and travel arrangements, keeping in mind the CEO’s commitments and priorities
• Email Management: Screening and prioritizing emails, responding on behalf of the CEO when necessary.
• Meeting Preparation: Arranging logistics for meetings, preparing agendas, taking minutes, and following up on action points
• Document Preparation: Drafting reports, presentations, letters, and other documents required by the CEO
• Liaising with Teams: Acting as the point of contact among executives, employees, clients, and other stakeholders
• Manage Communication Channels: Answering phone calls, taking messages, or directing calls to the CEO
• Project Management: Assisting the CEO in managing projects, following up on deadlines, and ensuring everything runs smoothly
• Expense Reports: Prepare and monitor the CEO’s expense reports, and oversee the company’s budget and expenditure
• Social Media Management: Assist the social media team by scheduling posts, monitoring online engagement, and creating reports on social media performance
• Content Creation: Collaborating with the content team to brainstorm content ideas, draft posts, proofread content, and manage content calendars
• Competitor Analysis: Regular monitoring of competitors’ digital marketing activities and providing reports to the CEO and the team
• Market Research: Conducting research on the latest digital marketing trends and customer preferences to aid strategic planning
• Performance Reports: Assisting in creating monthly or quarterly digital marketing reports, which can include metrics such as website traffic, lead generation, conversion rates, and social media engagement
• Event Planning: Organizing corporate events, including logistics, invitations, venue setup, and post-event follow-ups
• Personal Assistance: Sometimes, the PA may also be responsible for some personal tasks for the CEO, such as booking personal appointments or running errands

It’s worth noting that the role of a PA can vary widely depending on the specific needs of the CEO and the company. This list provides a general guide, but specific duties might differ.

Benefits:

• Located in the heart of the city, our office is more than just a workplace
• It comes complete with a fully equipped gym, yoga studio, and restaurant, making your workdays diverse and engaging

Requirements:

• PA Experience
• General Knowledge of Digital Marketing and B2B

Job Application Link: https://vindictadigital.co.uk/join-our-team/#1668638384939-88722878-63ff